Upload a New Version of a Proof


This post covers the next step for creative designer/ graphics designer to upload newer version of the proof and it will be shared with reviewers and client for approval using ProofCafe. You will find answers to following questions.

  • How does a designer/content creator upload new version of a proof?
  • How will reviewers be informed about new version of a proof?
  • How will user know about latest version of a proof?
  • How to access older version of a proof?
  • What happens to review comments entered for previous version of a proof?

How Does It Work?

ProofCafe provides an simple and intuitive user interface for designers to upload creative content in images, video and PDF format. Based on the feedback received from reviewers, designers can correct, improve, change the design and upload a new version. It gets shared with reviewers and clients for further review. This process significantly improves collaboration and clarity of communication to deliver the work faster.

Let’s find out answers to above questions about #UsingProofCafe – How to Upload a New Version of a Proof.


How does a designer/content creator upload new version of a proof?



Creative designer/Graphics designer simply login to ProofCafe using internet ready browser. Once logged in s/he can open desired project and locate the specific proof in that project. Clicking on three dots in the top-right corner of the proof will display options as shown below. User can click on Upload New Version option to select desired file and thus upload a new version of the proof.


How will reviewers be informed about new version of a proof?

The moment new version is uploaded to ProofCafe, reviewers and approvers are notified automatically. An email is sent to all observers, reviewers and approvers that contains link to the newly uploaded file.


How will user know about latest version of a proof?

In the first place, users such as observers, reviewers and approvers will receive email notification as mentioned above. Beside email notification, when they will access the project and look at the proof information box, they will see the latest version number of the proof. Clicking on the proof, will take them to view the latest proof file uploaded by the designer.




Accessing older version of a proof



ProofCafe maintains older versions the proof as well as the comments made. So accessing older version of the proof is not a big deal. Simply open the proof and click on the version dropdown box, select desired version of the file. Users will be able to view the older version of a proof.


Review comments entered for previous version of a proof

As mentioned above, older version of the proof as well as the comments made to those versions are retained in ProofCafe. Thus when you open the older version of the proof, you can view all the review comments made to that version. However you will not be able to add new comments to the older version. You can add new review comments only to the latest version of the proof.